Notifications
Mail & Notification Settings
Configure email services, notification templates, and delivery preferences for the HSE system
EmailJS Production Service
Modern cloud email service for reliable notification delivery.
Current Email Service: EmailJS Production | Status: Active
EmailJS Configuration
0
Total Sent
0
Successful
0
Failed
100%
Success Rate
EmailJS public key (configured for production)
Create this service in your EmailJS dashboard
Get your Template ID from:
EmailJS Templates Dashboard
Create this template in your EmailJS dashboard
Private key for enhanced security (optional)
Email address to use for testing EmailJS connection (must be a valid, active email)
Setup Instructions
1
Create EmailJS Account:
Visit EmailJS.com and create an account if you haven't already.
2
Create Email Service:
Add an email service in your EmailJS dashboard. You can use Gmail, Outlook, or any SMTP provider.
3
Create Email Template:
Design your notification template with variables like {{to_name}}, {{subject}}, {{message}}, etc.
4
Update Configuration:
Enter your Service ID and Template ID in the fields above and test the connection.
Template Variables
Use these variables in your EmailJS template:
{{to_email}}
Recipient email address
{{to_name}}
Recipient name
{{subject}}
Email subject
{{message}}
Email message content
{{from_name}}
Sender name (Dreamex Datalab HSE)
{{system_url}}
Link back to the system
Advanced Settings
Maximum time to wait for connection
Number of retry attempts on failure
Automatically attempt to reconnect on failure
Monitor connection health continuously
Email Appearance Settings
Display name shown to email recipients
Where replies will be sent
Footer text added to all emails
Email Template Management
Customize email templates for different notification types.
Select template to edit
Subject Line
Email Body (HTML)
Available Variables:
{{approverName}} {{requesterName}} {{referenceNumber}} {{purpose}} {{department}} {{company}} {{startDate}} {{endDate}} {{priority}} {{approvalLink}}
Recruitment Interview Variables:
{{candidateName}} {{jobPosition}} {{interviewDate}} {{interviewTime}} {{interviewLocation}} {{interviewFormat}} {{interviewDuration}} {{interviewerNames}} {{hrContactName}} {{confirmationLink}} {{hrEmail}} {{hrPhone}}
Interview Evaluation Report Variables:
{{candidateName}} {{jobPosition}} {{reportDate}} {{totalEvaluations}} {{averageScores}} {{overallAverage}} {{recommendationSummary}} {{evaluationDetails}} {{evaluatorsList}} {{evaluationPeriod}} {{nextSteps}} {{hrContact}}
KPI Assignment Variables:
{{lineManagerName}} {{assignmentStartDate}} {{assignmentEndDate}} {{directReportsList}} {{assignmentPeriod}} {{fiscalYear}} {{midYearStartDate}} {{midYearEndDate}} {{yearEndStartDate}} {{yearEndEndDate}} {{kpiSystemLink}}
Job Offer Variables:
{{candidateName}} {{candidateEmail}} {{candidatePhone}} {{positionTitle}} {{companyName}} {{department}} {{baseSalary}} {{annualSalary}} {{startDate}} {{workLocation}} {{employmentType}} {{reportsTo}} {{acceptanceLink}} {{responseDeadline}} {{hiringManager}} {{hrRepresentative}} {{hrEmail}} {{hrPhone}} {{offerExpirationDate}}
{{approverName}} {{requesterName}} {{referenceNumber}} {{purpose}} {{department}} {{company}} {{startDate}} {{endDate}} {{priority}} {{approvalLink}}
Recruitment Interview Variables:
{{candidateName}} {{jobPosition}} {{interviewDate}} {{interviewTime}} {{interviewLocation}} {{interviewFormat}} {{interviewDuration}} {{interviewerNames}} {{hrContactName}} {{confirmationLink}} {{hrEmail}} {{hrPhone}}
Interview Evaluation Report Variables:
{{candidateName}} {{jobPosition}} {{reportDate}} {{totalEvaluations}} {{averageScores}} {{overallAverage}} {{recommendationSummary}} {{evaluationDetails}} {{evaluatorsList}} {{evaluationPeriod}} {{nextSteps}} {{hrContact}}
KPI Assignment Variables:
{{lineManagerName}} {{assignmentStartDate}} {{assignmentEndDate}} {{directReportsList}} {{assignmentPeriod}} {{fiscalYear}} {{midYearStartDate}} {{midYearEndDate}} {{yearEndStartDate}} {{yearEndEndDate}} {{kpiSystemLink}}
Job Offer Variables:
{{candidateName}} {{candidateEmail}} {{candidatePhone}} {{positionTitle}} {{companyName}} {{department}} {{baseSalary}} {{annualSalary}} {{startDate}} {{workLocation}} {{employmentType}} {{reportsTo}} {{acceptanceLink}} {{responseDeadline}} {{hiringManager}} {{hrRepresentative}} {{hrEmail}} {{hrPhone}} {{offerExpirationDate}}
Notification Triggers
Configure when and how email notifications are sent.
Select a template type to configure its specific notification rules and settings
Template-Based Notification System
New System: Notification triggers are now managed per template type using the dropdown above.
Each template (Access Request Approval, KPI Evaluations, etc.) has its own trigger rules and settings.
Quick Actions:
Quick Actions:
Template Notification Status
Click on any template card to configure its specific notification rules
Enable/disable all email notifications globally
When disabled, no notifications will be sent regardless of template settings
Only send notifications at or above this priority level
Automatically enable notifications for new template types
When new templates are added, they will be enabled by default
Number of notifications to process together for non-immediate sends
Prevent sending duplicate notifications within 5 minutes
Helps prevent spam from multiple triggers of the same notification
Escalate to admin if critical notifications fail after this time
Delivery Settings
and
Emails will only be sent during business hours
Allow email delivery on weekends
If disabled, weekend emails will be queued for Monday
Maximum emails to send per hour (prevents spam)
Notification Recipients
Manage who receives different types of email notifications.
Select the type of notification to configure recipients for
No recipients configured for this notification type
Click "Add Recipient" to start adding email addresses
Total Recipients:
0
Active:
0
Notification Filters
Send additional notifications for high-priority requests
High-priority requests will notify additional stakeholders
Time before escalating to higher level approvers
Email Notification History
Track and monitor email notification deliveries.
Real-time Connected
| Time | Recipient | Subject | Status | Message ID |
|---|
Email Testing
Test your email configuration and send sample notifications.
Email address to receive test notifications
Choose what type of test to perform
Email Statistics
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Total emails sent in the last 24 hours
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Percentage of successfully delivered emails
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Failed email deliveries requiring attention
Service healthy
Current email service status